Creating a Motion and Choosing a Motion Type in Agendized

When running a meeting, you can record a motion directly on the current agenda item. This article covers the New Motion window itself — what each field means and how to choose the right motion type. For how to second, debate, and vote on a motion once it's moved, see Starting and Running a Meeting.

Opening the New Motion window

1. While running (or reviewing a reopened) meeting, select the agenda item the motion applies to.
2. Under Motions, click + New motion.

Filling in the motion

Motion type Choose the kind of motion being made. Agendized follows Robert's Rules of Order terminology:

• Main Motion — the default, and what most floor business uses. A main motion introduces a new item of business for the body to act on.
• Subsidiary, Privileged, and Incidental motions — these apply to a pending motion or procedure already on the floor (for example, amending, tabling, or postponing a main motion already under discussion), rather than introducing new business.

If you're not sure, Main Motion is correct for most agenda items.

Motion text (optional) Capture the motion in the mover's own words (for example, "Approve the Q3 budget as presented"). This becomes the official wording recorded in the minutes. If you leave it blank, the minutes will record a plain "so moved" referencing the agenda item instead.

Mover Select who is making the motion from the dropdown. Only voting members (officers and members) appear here — Agendized follows Robert's Rules in restricting who may move or second a motion to the voting body.

Seconder (optional) Select who is seconding the motion, if a second has already happened. This dropdown is optional for a reason:

• If you pick a seconder now, the motion is recorded as seconded immediately.
• If you leave it blank, you can record the second separately once it actually happens during the meeting.

Moving the motion

Click Move it to record the motion. It will now appear under the agenda item's Motions section, where it can be seconded (if not already), debated, called to a vote, or withdrawn — see Starting and Running a Meeting for that part of the process.